Privacy Policy

Privacy Policy

Effective Date: July 31, 2026

At Varahaswamy Guest House, we respect the privacy of our guests and website visitors. This Privacy Policy explains how we collect, use, protect, and retain personal information when you visit our website, contact us, make a reservation, or use our services.

By accessing our website or making a reservation, you acknowledge that you have read and understood the practices described in this Privacy Policy.

1. Information We Collect

Depending on how you interact with us, we may collect information necessary to provide accommodation and reservation services, including:

• Your full name, mobile number, email address, and other contact information you voluntarily provide.
• Booking information, including check-in and check-out dates, room preferences, number of guests, and other reservation details.
• Payment-related information required to process your reservation. Payments may be handled through third-party payment gateways, and we may not directly store complete card or banking credentials.
• Government-issued identification or other information required for guest registration and compliance with applicable laws and regulations.
• Technical information such as IP address, browser type, operating system, device information, and website usage information.
• Reviews, feedback, inquiries, complaints, and other communications that you voluntarily share with us.

2. How We Use Your Information

We use the information we collect for legitimate operational and hospitality purposes, including:

• Processing, managing, and confirming room reservations.
• Sending booking confirmations and important information related to your stay.
• Responding to customer questions, requests, and support enquiries.
• Completing guest registration and complying with applicable legal and regulatory requirements.
• Processing payments, refunds, cancellations, and other booking-related transactions.
• Improving our accommodation services, guest experience, and website functionality.
• Sending necessary service-related notifications concerning your reservation or stay.

3. Data Security

We take reasonable administrative, technical, and organizational measures to protect personal information against unauthorized access, misuse, loss, alteration, disclosure, or destruction.

Access to guest information is restricted to individuals and service providers who need the information to perform legitimate business, reservation, operational, or legal functions.

While we take reasonable steps to protect personal information, no method of transmitting or storing information electronically can be guaranteed to be completely secure.

4. Sharing of Information

Varahaswamy Guest House does not sell or rent your personal information to third parties for their independent marketing purposes.

Information may be shared where reasonably necessary for providing our services or fulfilling legal and operational requirements, including:

• When disclosure is required by applicable law, regulation, court order, or a government authority.
• With payment gateway or financial service providers when necessary to process bookings, payments, cancellations, or refunds.
• With trusted technology, website, hosting, communication, or operational service providers where their services are required to operate our business.
• When necessary to protect the safety, rights, property, or security of our guests, staff, business, or website.

5. Cookies and Similar Technologies

Our website may use cookies and similar technologies to provide a smoother browsing experience, remember certain preferences, understand website usage, and improve website functionality.

You can manage or disable cookies through your browser settings. However, disabling certain cookies may affect the functionality or availability of some website features.

6. Your Rights

Subject to applicable laws and legitimate business or legal requirements, you may have the right to:

• Request information about the personal data we hold about you.
• Request correction of inaccurate or incomplete personal information.
• Request deletion of personal information where such deletion is legally permitted.
• Withdraw consent or opt out of certain promotional communications where applicable.
• Contact us with questions or concerns regarding the use of your personal information.

7. Data Retention

We retain personal information only for as long as reasonably necessary to provide our services, manage reservations, maintain business records, resolve disputes, prevent misuse, and comply with applicable legal and regulatory obligations.

Guest registration and identification records may be retained for the period required under applicable laws, regulations, or government requirements.

8. Third-Party Websites and Services

Our website may contain links to third-party websites, payment services, booking platforms, maps, social media platforms, or other external services for convenience.

These third-party services operate independently and may have their own privacy policies and terms. Varahaswamy Guest House is not responsible for the privacy practices, security, or content of external websites or services.

We recommend reviewing the privacy policy of any third-party service before providing personal information through that service.

9. Children's Privacy

Our website is not specifically directed toward children. We do not knowingly request unnecessary personal information from children through our website.

Where information relating to a child is required as part of a genuine family reservation or guest registration process, such information should be provided by a parent, guardian, or authorized accompanying adult.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our services, business practices, technology, or applicable legal requirements.

Any changes will be published on this page along with an updated effective date. We encourage visitors and guests to review this page periodically for the latest information.

11. Contact Us

If you have any questions, requests, suggestions, or concerns regarding this Privacy Policy or the way your personal information is handled, please contact us: